04 · By task

How to digitize supplier invoices

Expenses are most likely to go missing because invoices arrive on paper, at inconvenient times, and away from a computer. If a document is not captured that day, it may never be captured.

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How it works4 steps

Photograph itUpload it from your phone as a PDF, PNG, or JPEG, up to 20 MB and 20 pages.AndCompta does it
It goes through quarantineIt is scanned with current antivirus signatures before processing. If the scanner fails, the job waits.AndCompta does it
It is readOCR extracts the supplier, taxable amount, and IGI, together with a confidence level and the source line for each amount.AndCompta does it
!Review it and approve itYou choose the supplier, account, and IGI treatment. Only then is the draft created.You do it

As is usually done

They accumulate in a folder until someone types them all at month-end, when nobody remembers what each purchase was and missing documents are unlikely to reappear.

With AndCompta

They arrive from the phone on the same day, are read, and wait for review. Month-end changes from data entry to confirmation.

You do this part: The scan proposes; it does not decide. A person selects the supplier, expense account, and IGI treatment, and posting the draft requires a second confirmation.

The modules involved

Expenses — Supplier-invoice capture with OCR, quarantine and human review.
Accounting — Immutable double-entry bookkeeping, manual journal entries, period locks and financial statements.

Reconcile the bank Work with your accounting firm

Supplier invoice scannedPDF · 1 page

SupplierElèctrica Pirineus SL96%

Taxable amount418,60 €99%

Input IGI4,5 % · 18,84 €91%

Suggested account628 · Subministraments74%

Antivirus scan passedPending human review

Test it with your own case.

Try it with this week's supplier invoices.

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