The fuel receipt never reaches the office
Photograph it immediately from your phone. It is read and queued for review with a suggested expense account.
Transport: expenses happen on the road
Revenue is easy to monitor. Expenses are harder: they arise away from the office, on paper, and often in another country. If they are not captured that day, they may never make it into the books.
CustomerAndtrans Logistics SLNRT L-704821-BActivityTransport and logisticsIncome account 705
| Description | IGI | Amount |
|---|---|---|
| Transport services for the period | 4,5 % | 6.800,00 |
| Storage and handling | 4,5 % | 2.200,00 |
Taxable amount9.000,00
IGI 4,5 %405,00
Total9.405,00 €
Resulting journal entry
- 430Customers9.405,00
- 705Provision of services9.000,00
- 4750Output IGI405,00
Balanced
01
The same three headaches
The real cost of a fleet gets lost in crumpled tickets and card statements.
Domestic and overseas expenses need different treatment
Set the IGI treatment when each purchase is reviewed so the period's deductible input IGI is correct without another cleanup pass.
Vehicles depreciate, but the entry is easily forgotten
Depreciation is a manual closing entry, and the period cannot close until you have reviewed it.
Best fit
The modules you will actually use
The priority here is not invoicing; it is capturing each expense on the day it occurs.
- ExpensesSupplier-invoice capture with OCR, quarantine and human review.
- BankingCSV, OFX and CAMT.053 statement imports with reviewable reconciliation.
- AccountingImmutable double-entry bookkeeping, manual journal entries, period locks and financial statements.
| Account | Debit | Credit |
|---|---|---|
| Customers430 | 1.254,00 | — |
| Service revenue705 | — | 1.200,00 |
| Output IGI · 4.5%4750 | — | 54,00 |
BalancedDebit 1.254,00 · Credit 1.254,00
Period
2026 · Q3Open
03
What you will use every month
You don't have to use everything from day one. These are the modules that carry the bulk of the work in this activity.
Set it up with your own numbers.
Try it for one month with fuel receipts. It is the quickest way to see the difference.